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June 2017

Site for agreement signing ceremonies and press conferences

The SPIEF Press Centre is a site with modern, well-developed infrastructure that can organize turnkey press events at the highest level.

In order to host agreement signing ceremonies and press conferences, the press centre has set up individual rooms decorated in the SPIEF style and equipped with the necessary sound and video equipment as well as other technical capabilities for media to work during the event.

The press centre also provides experienced and professionally trained personnel for press events, which is extremely important for participants given the possible absence of officials from a company’s press or protocol service at the site due to the limited number of credentials provided. 

Planning as well as protocol and organizational support for signing ceremonies and press conferences at the press centre is handled by the company IQ Protocol – the official SPIEF contractor for the protocol support of press events.

The company’s employees have extensive practical experience holding events in different formats, including agreement signing ceremonies on the sidelines of the 2015 and 2016 St. Petersburg International Economic Forums and also at the 2016 and 2017 Russian Investment Forums in Sochi and the 2016 Eastern Economic Forum in Vladivostok. In total, IQ Protocol has successfully hosted more than 300 events at the highest level, including signing ceremonies in the presence of the Russian prime minister.

Forum participants can purchase agreement signing protocol and organizational support services either as part of a package along with renting a press centre room or separately to hold the signings in a company’s pavilion.

Unique opportunities to sign agreements on the sidelines of SPIEF

Signing agreements at SPIEF offers the following benefits:

  • Hold the signing ceremony in a fully equipped, specially prepared room
  • Obtain a set of highly professional protocol and organizational services for the signing ceremony
  • Publicly acknowledge the company’s cooperation with Russian and foreign partners on the sidelines of a leading global communications platform for interaction among business representatives
  • Ensure broad coverage of the signing ceremony in the Russian and foreign media

Protocol and organizational support services for signing ceremonies and press conferences

The services provided by IQ Protocol at SPIEF ensure the professional planning and staging of agreement signing ceremonies and press conferences with maximum effectiveness at an optimal cost.

The company provides comprehensive protocol and organizational support for signing ceremonies and press conferences while making it as convenient as possible for SPIEF participants to perform their work. 

IQ Protocol employees work in close cooperation with the team of SPIEF organizers and participant representatives to ensure ceremonies and press conferences are held at a high level. The result is an event that underscores the prominent status of the participants and the agreement that is signed.

The agreement signing protocol and organizational support package includes:

  • the development of draft scenarios for signing ceremonies;
  • the coordination of the ceremony details with the client; 
  • monitoring to ensure the scenarios comply with SPIEF rules; 
  • monitoring adherence with the ceremony scenario; 
  • instructions for all ceremony signatories and participants to ensure the agreed scenario is a success; 
  • professional moderator services; 
  • the services of professional assistants for signatories; 
  • provision of folders with the SPIEF symbol;
  • provision of pens with the SPIEF symbol;
  • provision of nameplates for signatories on tables;
  • press briefing following the ceremony (if necessary).

The press conference protocol and organizational support package includes:

  • the development of draft scenarios for press conferences;
  • the coordination of the ceremony details with the client; 
  • monitoring to ensure the scenarios comply with SPIEF rules; 
  • monitoring adherence with the press conference scenario; 
  • instructions for all press conference participants to ensure the agreed scenario is a success; 
  • the moderation of the press conference (professional moderator services);
  • the services of professional assistants who handle microphones;
  • provision of nameplates for participants on tables;

Cost of services

Service

Cost, RUB

(excluding VAT)

Signing ceremony protocol and organizational support services

(at the SPIEF press centre)

36,000

Additional signing ceremony protocol and organizational support services in the event of multiple consecutive signing ceremonies by a single customer, each subsequent ceremony 

(at the SPIEF press centre)

6,000

Press conference protocol and organizational support services 

(at the SPIEF press centre) 

48,000

Event moderating services. Cost per 1 hour.

(at the SPIEF press centre) 

24,000

Signing ceremony protocol and organizational support services

(outside the SPIEF press centre)

50,000

Additional signing ceremony protocol and organizational support services in the event of multiple consecutive signing ceremonies by a single customer, each subsequent ceremony 

(outside the SPIEF press centre)

10,000

 

Applications for the protocol and organization support of press events

To make use of signing ceremony organization and staging services, you must download and complete the application

To make use of press conference protocol and organizational support services, you must download and complete the application.

These documents are compiled in a convenient and easy-to-understand form and allow for collecting the information required to start preparing for the event and establishing regular contact with the client. 

Application submission procedure:

  • Send the completed form to the general email address for the collection of applications for press centre services: press.centre@roscongress.org.
  • Application review period — up to 5 business days.
  • Applications are accepted until May 26, 2017.

Upon receiving your application, our employees will contact you to clarify any information and discuss organizational issues.

If a single client is holding multiple consecutive events, separate applications must be completed for each agreement and press conference and sent to the email address listed above.

Please note that applications for the protocol and organizational support of events at SPIEF press centre halls will only be accepted if an application is submitted to reserve press centre rooms.

Contact information

If you have any questions about the services offered, cost or organization of work, please contact our employees by phone or email