FAQ - Accessing the Forum venue

The accreditation process involves submitting a completed participation application, approval by the Forum Organizing Committee, and issue of an accreditation badge.

To access the Forum venue, as well as cultural and sporting programme event locations, a participant must have an accreditation badge.

In order to avoid any inconvenience when accessing the venue, participants are advised to leave any items prohibited from the SPIEF venue at their accommodation or in their vehicle.

 A full list of prohibited items is published on the website of the Forum.

The badge is a pre-programmed proximity card, a unique key linked to the participant’s information in the Forum’s database. The badge data on the holder’s name and surname (in English), organization, level of access, and photograph, as well as the Forum logo.

Accreditation badges are issued to specific individuals and are not transferable. A participant should keep their badge and ID with them at all times during the Forum. The badge is the only document confirming a participant’s Forum accreditation which can be used at the event venue.

Before collecting their badges, participants are advised to ensure the following:

Their participation in the Forum is confirmed via the personal web office.

  1. Personal information provided in the personal web office fully corresponds to their ID (passports).

  2. A badge photo has been uploaded to the personal web office (a colour photograph on a white background, in JPEG format, 480x640 pixels in size, 300 dpi resolution (image quality), including a frontal view of participant’s entire face, with their head uncovered, and face making up at least 70% of the photograph).

  3. The Participation fee has been paid.

  4. A seat at the plenary session has been assigned (for Premium Package participants only).

Participants can check whether their accreditation badges are ready for collection in the personal web office, via their contact person at the Roscongress Foundation specialist, or by calling the Forum information centre:

 +7 (812) 680 0000

A participant badge can only be collected upon presentation of the ID (passport) indicated in the personal web office on the Forum website.

If there have been any changes to a participant’s ID since an application was submitted, the participant should make the necessary changes to the data indicated in the personal web office.

If changes need to be made to fields that cannot be edited, the participant’s contact person at the Roscongress Foundation should be notified.

When issuing badges, the accreditation point attendant will first make sure that the information entered during application is correct and up to date. In the event of any discrepancies, it will not be possible to issue a badge the same day.

If someone will be collecting a badge by power of attorney, they will need to present the following:

  • A document confirming their identity (passport)

  • An original standard power of attorney form

  • A list of all participants whose badges the proxy is collecting (attached to the completed power of attorney)

  • Copies of the passports of participants whose badges the proxy is collecting (copies of passports will be returned once badges have been issued)

 The power of attorney form and a completed example is available for download from the Collecting a badge section of the Forum website.

Participants can collect their badges by visiting one of the accreditation points.

 Locations of accreditation points and hours of operation is published in the Collecting a badge section of the official website of the Forum.

If a badge has been lost or damaged, it is important to immediately speak to an administrator at any information and services point, accreditation point, or Help Desk, or call +7 (812) 680 0000. The lost badge will then be blocked at the Help Desk, and a duplicate badge issued to the holder from the accreditation point upon written request.