FAQ - Personal web office

The personal web office is the participant’s very own section of the official Forum website, and offers a range of features allowing them to plan their time at the Forum.

A personal login and password are required to access the personal web office. Once a participant’s data has been processed, participants will receive an invitation to the Forum and a letter containing their login and password.

Should a participant lose or forget their login and password, they may ask their contact person at the Roscongress Foundation to reissue the information. The contact person’s details can be confirmed by calling the Forum information centre:

 +7 (812) 680 0000

Participants can use their personal web office to:

  • Edit their personal data

  • Upload a badge photo

  • Create an agreement or invoice/agreement and pay the participation fee

  • Submit a request for services (text message notifications, tours, theatre tickets, etc.)

  • Schedule meetings at the Forum venue

  • Submit an accreditation request for a personal vehicle

  • Register for events on the cultural and sporting programme

Personal information can be edited in the personal web office.

If changes need to be made to fields that cannot be edited, the participant’s contact person at the Roscongress Foundation should be notified. The relevant contact information can be found in the personal web office.

Participants can upload a photograph for their badge in the personal web office. A photograph is required to receive an accreditation badge.

Photograph requirements:

  • Colour, on a white background, in JPEG format

  • 480x640 pixels in size

  • Resolution (image quality) of 300 dpi

  • Frontal view of the participant’s entire face, with no head covering

  • Subject’s face must make up at least 70% of the image

If a participant requires mobility assistance at the Forum venue, the relevant request should be submitted via the personal web office no later than three days before arrival.

A request for individual tour services can be submitted and theatre tickets can be booked in the corresponding sections of the personal web office.

To submit a request, the event of interest should be selected from the list, and contact details provided to confirm arrangements and ticket collection.

Tours and theatre tickets must be paid for separately.

 This feature goes online nearer the time of the Forum.

The personal web office includes a Sporting programme’ section, where participants can find out about attending separate events on the Forum sporting programme.

A number of events will require advance registration. To sign up for an event, click the Confirm button opposite the event of interest. It is also possible to decline participation in an event by clicking the Decline button.

 This feature goes online nearer the time of the Forum.

The personal web office includes a Cultural programme section, where participants can find out about attending separate events on the Forum cultural programme.

A number of events will require advance registration. To sign up for an event, click the Confirm button opposite the event of interest. It is also possible to decline participation in an event by clicking the Decline button.

 This feature goes online nearer the time of the Forum.

The ‘Day planner section of the personal web office allows participants to build a personal schedule, and plan and arrange business meetings at the Forum venue.

 This feature goes online two weeks before the Forum.

  • Visit the Create meeting and Invites sections to arrange meetings and view received and sent invitations.

  • If there is an event on the Forum programme a participant wishes to add to their personal schedule (be it in the business, cultural, or sporting programme, press events programme, or the Roscongress Foundation’s social platform programme) they should visit the Programme section and select the event of interest.

  • If there is an event a participant wishes to add to their personal schedule which does not form part of the official Forum programme, a participant should select Create event.

The Day planner’ section will also be incorporated in the SPIEF mobile app, and will be available for free download from the App Store and Google Play two weeks before the Forum.